When I Work
All-in-one scheduling and time tracking platform designed for shift-based teams
- Also known as
- when-i-work
Available worldwide · Popular in: US
What is When I Work?
Cloud-based workforce management solution combining employee scheduling with GPS-enabled time tracking and built-in team messaging, designed for businesses managing hourly workers across multiple locations.
When I Work pricing
Plans, per-tier features and add-ons, dated and linked to live pricing. Pricing changes often; always verify at source before you rely on it.
From $2.50/user/month. 14-day free trial. Flexible monthly or annual billing.
Essentials
Basic scheduling and team communication for small businesses
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
Pro
Advanced scheduling with multi-location support
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Multi-timezone support
Premium
Enterprise-grade features for scaled operations
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Multi-timezone support
- API key access
- Webhooks
- SAML/SSO
Add-ons
- Rippling Payroll and HR
Platform & deployment
Independently observed- Web
- Cloud / SaaS
Integrations (2)
Independently observed- Rippling
- Square
When I Work alternatives
Other employee scheduling we track, ranked by the same independent score.
- SlingAn employee scheduling platform that streamlines shift management and team communication.low · 26%
- DeputyWorkforce scheduling and compliance software with AI assistance for hourly-wage businesseslow · 43%
- PlandayShift scheduling and workforce management platform that enables businesses to coordinate schedules, track employee time, and manage payroll with automated compllow · 42%
- ZoomShiftWork schedule and time tracking software for hourly employees and teamslow · 34%
- 7shiftsA unified team management platform for restaurants to streamline scheduling, payroll, and staff retention in one placelow · 25%
- HotSchedulesA workforce management platform designed for restaurants and hospitality operations to streamline scheduling, staffing, and compliancelow · 26%
Compare When I Work
Side by side against other employee scheduling, attribute by attribute, with a source on every value.
The Vioscale score: one lens on the evidence
Not user reviews and not a paid placement: a confidence-weighted blend of the independent signals below (adoption, activity, security posture, and more), which you can sort and re-weight yourself. Vendors can correct their listing but can never move their rank, and stars are weighted low as a vanity metric. It is one way to read the evidence for When I Work, not the verdict.
| Signal | Score | Weight | Contribution | Evidence |
|---|---|---|---|---|
| Pricing transparency | 75 | 0.08 | 6.3 | ✓ |
| Price level | 80 | 0.05 | 4.2 | ✓ |
| Security posture | 15 | 0.07 | 1.1 | ✓ |
| Integrations | 14 | 0.04 | 0.6 | ✓ |
| Reliability | 0 | 0.07 | 0.0 | - |
| Capabilities | 0 | 0.05 | 0.0 | - |
Computed . Re-weight it by intent, or see the full method.
All data & sourcesshow ↓
Every value we hold, with its source, retrieval date, and confidence. This is the evidence behind the score: don't trust it, verify it.
Integrations
| Attribute | Value | Evidence |
|---|---|---|
| Count | 2 | mediumsource · 2026-08-18 · 60% |
Market
| Attribute | Value | Evidence |
|---|---|---|
| Availability | PrimaryMarkets: … · AvailabilityScope: global · AvailableCountries: … · NotAvailableCountries: … | highsource · 2026-08-18 · 75% |
Pricing
Security
| Attribute | Value | Evidence |
|---|---|---|
| Pci | Yes | highsource · 2026-08-18 · 75% |