When I Work
Workforce management platform combining scheduling, time tracking, and team communication for hourly workers
- Also known as
- when-i-work
Available worldwide · Popular in: US
What is When I Work?
A workforce scheduling platform that enables teams to create and manage employee schedules, handle shift swaps, coordinate team messaging, and track time in one integrated system.
When I Work pricing
Plans, per-tier features and add-ons, dated and linked to live pricing. Pricing changes often; always verify at source before you rely on it.
From $2.50/user/month. 14-day free trial. Flexible monthly or annual billing.
Essentials
Basic scheduling and team communication for small businesses
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
Pro
Advanced scheduling with multi-location support
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Multi-timezone support
Premium
Enterprise-grade features for scaled operations
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Multi-timezone support
- API key access
- Webhooks
- SAML/SSO
Add-ons
- Rippling Payroll and HR
What When I Work does
The capabilities that matter for employee scheduling, normalised so it lines up with every alternative. “-” means we haven't confirmed it, not that it's missing.
- Algorithmic auto scheduling
- ✓
- Mobile app shift swapping
- ✓
- Open shift bidding marketplace
- ✓
- Labor law overtime compliance alerts
- ✓
- Gps geofenced mobile clock in
- ✓
- Kiosk facial recognition clock in
- -
- Sales labor forecasting
- ✓
- Point of sale POS integration
- ✓
- Payroll adp gusto integration
- ✓
- SOC2 type ii
- -
- ISO 27001
- -
- Pricing model
- Per employee monthly
Platform & deployment
Independently observed- iOS
- Web
- Android
- Cloud / SaaS
Integrations (5)
Independently observed- ADP⇄•
- Gusto⇄•
- Rippling
- Square
- QuickBooks•
When I Work FAQ
Common questions about When I Work, answered from independent, dated evidence.
What is When I Work?
A workforce scheduling platform that enables teams to create and manage employee schedules, handle shift swaps, coordinate team messaging, and track time in one integrated system. It is indexed under Employee Scheduling.
Source: https://wheniwork.com/
How much does When I Work cost?
When I Work is a paid product; published pricing starts at $2.50 per user per month. It is sold across 3 plans (Essentials, Pro and Premium). There is no free tier. Prices are published openly on the vendor's own pricing page. Pricing changes often, so verify at source before relying on it.
Source: https://wheniwork.com/pricing
What platforms does When I Work support?
We have confirmed browser-based access to When I Work. That is the extent of what we could verify from public sources, so it may well offer desktop or mobile clients we have not indexed.
Source: https://wheniwork.com/
Can When I Work be self-hosted?
We have only confirmed a cloud / SaaS deployment for When I Work, so it appears to be vendor-hosted. If a self-hosted option exists we have not found it documented publicly.
Source: https://wheniwork.com/pricing
Where is When I Work available?
When I Work is available worldwide. Its primary market is the United States.
Source: https://wheniwork.com/pricing
When I Work alternatives
Other employee scheduling we track, ranked by the same independent score.
- SlingEmployee scheduling and team communication platform with time trackinglow · 36%
- 7shiftsComprehensive restaurant management platform connecting scheduling, time tracking, and labor compliancelow · 35%
- DeputyWorkforce scheduling and labor compliance platform for shift-based businessesmedium · 55%
- PlandayWorkforce management platform that simplifies team scheduling and time tracking for shift-based businesseslow · 40%
- ZoomShiftWork schedule and time tracking software for hourly employees and teamslow · 34%
- HumanityAn AI-powered scheduling platform that automates shift planning to reduce staffing gaps and optimize labor costslow · 8%
Compare When I Work
Side by side against other employee scheduling, attribute by attribute, with a source on every value.
The vioscaleAI score: one lens on the evidence
Not user reviews and not a paid placement: a confidence-weighted blend of the independent signals below (adoption, activity, security posture, and more), which you can sort and re-weight yourself. Vendors can correct their listing but can never move their rank, and stars are weighted low as a vanity metric. It is one way to read the evidence for When I Work, not the verdict.
| Signal | Score | Weight | Contribution | Evidence |
|---|---|---|---|---|
| Pricing transparency | 75 | 0.08 | 6.3 | ✓ |
| Capabilities | 92 | 0.05 | 4.5 | ✓ |
| Price level | 80 | 0.05 | 4.2 | ✓ |
| Security posture | 15 | 0.07 | 1.1 | ✓ |
| Integrations | 22 | 0.04 | 0.9 | ✓ |
| Reliability | 0 | 0.07 | 0.0 | - |
Computed . Re-weight it by intent, or see the full method.
All data & sourcesshow ↓
Every value we hold, with its source, retrieval date, and confidence. This is the evidence behind the score: don't trust it, verify it.
Content
| Attribute | Value | Evidence |
|---|---|---|
| Faq | 5 items | mediumsource · 2026-09-10 · 63% |
Features
| Attribute | Value | Evidence |
|---|---|---|
| Capabilities | Pricing model: per_employee_monthly · Sales labor forecasting: Yes · Mobile app shift swapping: Yes · Algorithmic auto scheduling: Yes · Gps geofenced mobile clock in: Yes · Payroll adp gusto integration: Yes | mediumsource · 2026-10-12 · 60% |
Integrations
| Attribute | Value | Evidence |
|---|---|---|
| Count | 5 | mediumsource · 2026-10-12 · 60% |
Market
| Attribute | Value | Evidence |
|---|---|---|
| Availability | PrimaryMarkets: … · AvailabilityScope: global · AvailableCountries: … · NotAvailableCountries: … | highsource · 2026-10-12 · 75% |
Pricing
Security
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