Deputy vs When I Work
No clear leader: Deputy (60.3) and When I Work (55.4) are within the 5-point margin; treat as a tie. The attribute-by-attribute breakdown below, with a source and date on every value, is the honest way to compare them.
Capabilities
Feature-by-feature on the axes that matter for employee scheduling. “-” means undocumented, not absent.
What each one is
The product in its own terms, so the numbers below have context.
Deputy
Cloud-based shift scheduling system that automates staff scheduling, manages leave and availability, enforces labor law compliance, and integrates with payroll and HR systems.
When I Work
A workforce scheduling platform that enables teams to create and manage employee schedules, handle shift swaps, coordinate team messaging, and track time in one integrated system.
Pricing
List pricing as published by each vendor, with the date we read it. Always verify at the source before you buy.
Deputy
From $5/user/month with $30 monthly minimum. 10% discount on annual billing. HR add-on $2/user/month.
- Lite$5/user/month + $30/month minimum
- Basic Scheduling
- Labor Law Compliance
- Leave & Availability Management
- Payroll & HR integrations
- Timesheet Auto Approval
- Core$9/user/month + $30/month minimum
- Advanced Labor Law Compliance
- Auto-scheduling
- Powerful automation
- Insights
- Priority support
When I Work
From $2.50/user/month. 14-day free trial. Flexible monthly or annual billing.
- Essentials$2.50/user/month
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Pro$5/user/month
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Multi-timezone support
- Premium$8/user/month
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Multi-timezone support
- API key access
- +2 more
Platform & deployment
Where each product runs and how it can be hosted. A dash means undocumented, not unsupported.
Integrations
What each product connects to. Counts come from the vendor's own integration directory where one exists.
- QuickBooks
Deputy
- AirWatch
- Allara Global
- Astute Payroll
- Azure
- Box
- Equals
- Flex Catering
- intelliHR
- KioWare
- LastPass
- Okta
- Op Central
- Oracle
- Paychex
- Proliant
- Talenox
- TriNet
- Zapier
- Paycor
When I Work
- Rippling
- Square
- ADP
- Gusto
Deputy or When I Work: which one depends on you
A composite score cannot know your constraints. Describe them and both get re-weighted against what you actually need, with the evidence behind every position.
Free to run, no account needed to start. How the evaluation works
Comparison generated from independently-sourced facts. Every value links to its source and retrieval date. See the method.