Planday vs When I Work
On the evidence we track, Planday leads this comparison with a composite score of 58/100. Scores are only directly comparable because these tools share a category; the full breakdown and every source is below.
Capabilities
Feature-by-feature on the axes that matter for employee scheduling. “-” means undocumented, not absent.
What each one is
The product in its own terms, so the numbers below have context.
Planday
LeaderPlanday is a cloud-based workforce management system that centralizes shift scheduling, time tracking, payroll processing, and team communication. It includes mobile applications for employees and automated features to ensure schedules comply with labor regulations.
When I Work
Cloud-based workforce management solution combining employee scheduling with GPS-enabled time tracking and built-in team messaging, designed for businesses managing hourly workers across multiple locations.
Pricing
List pricing as published by each vendor, with the date we read it. Always verify at the source before you buy.
Planday
LeaderFrom £2.99/user/mo (Starter). 30-day free trial. Monthly, quarterly, or annual billing.
- StarterFrom £2.99/user/mo
- Intuitive scheduling
- Simple time tracking
- Working time rules and compliance warnings
- Basic payroll reporting
- Team communication
- +1 more
- Plus-
- Advanced scheduling
- Leave and absence management
- Payroll reporting with integrations
- Revenue integration and reporting
- Access to integrations and API
- +1 more
- ProContact sales
- Custom planning metrics
- Auto-scheduling
- Configurable organisational structure
- Custom permissions and user roles
- Dedicated phone support
- +1 more
When I Work
From $2.50/user/month. 14-day free trial. Flexible monthly or annual billing.
- Essentials$2.50/user/month
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Pro$5/user/month
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Multi-timezone support
- Premium$8/user/month
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Multi-timezone support
- API key access
- +2 more
Platform & deployment
Where each product runs and how it can be hosted. A dash means undocumented, not unsupported.
Integrations
What each product connects to. Counts come from the vendor's own integration directory where one exists.
Planday
Leader- Xero
- Tenzo
When I Work
- Rippling
- Square
Comparison generated from independently-sourced facts. Every value links to its source and retrieval date. See the method.