Planday vs When I Work
No clear leader: When I Work (55.4) and Planday (54.6) are within the 5-point margin; treat as a tie. The attribute-by-attribute breakdown below, with a source and date on every value, is the honest way to compare them.
Capabilities
Feature-by-feature on the axes that matter for employee scheduling. “-” means undocumented, not absent.
What each one is
The product in its own terms, so the numbers below have context.
Planday
A mobile-first workforce management solution that handles employee scheduling, time tracking, and payroll integration. It provides scheduling tools, automatic leave management, and real-time shift information through iOS and Android mobile apps.
When I Work
A workforce scheduling platform that enables teams to create and manage employee schedules, handle shift swaps, coordinate team messaging, and track time in one integrated system.
Pricing
List pricing as published by each vendor, with the date we read it. Always verify at the source before you buy.
Planday
From £2.99/user/mo (Starter). 30-day free trial. Monthly, quarterly, or annual billing.
- StarterFrom £2.99/user/mo
- Intuitive scheduling
- Simple time tracking
- Working time rules and compliance warnings
- Basic payroll reporting
- Team communication
- +1 more
- Plus-
- Advanced scheduling
- Leave and absence management
- Payroll reporting with integrations
- Revenue integration and reporting
- Access to integrations and API
- +1 more
- ProContact sales
- Custom planning metrics
- Auto-scheduling
- Configurable organisational structure
- Custom permissions and user roles
- Dedicated phone support
- +1 more
When I Work
From $2.50/user/month. 14-day free trial. Flexible monthly or annual billing.
- Essentials$2.50/user/month
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Pro$5/user/month
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Multi-timezone support
- Premium$8/user/month
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
- Multi-timezone support
- API key access
- +2 more
Platform & deployment
Where each product runs and how it can be hosted. A dash means undocumented, not unsupported.
Integrations
What each product connects to. Counts come from the vendor's own integration directory where one exists.
Planday
- Xero
- Tenzo
When I Work
- Rippling
- Square
- ADP
- Gusto
- QuickBooks
Planday or When I Work: which one depends on you
A composite score cannot know your constraints. Describe them and both get re-weighted against what you actually need, with the evidence behind every position.
Free to run, no account needed to start. How the evaluation works
Comparison generated from independently-sourced facts. Every value links to its source and retrieval date. See the method.