vioscaleAI
Comparison

7shifts vs When I Work

On the evidence we track, 7shifts leads this comparison with a composite score of 63/100. Scores are only directly comparable because these tools share a category; the full breakdown and every source is below.

7shifts full profile →When I Work full profile →
Machine formatsMarkdownJSONGraphQLMarkdown is open. JSON and GraphQL need a free key.
★7shifts63
When I Work55
Score
vioscaleAI score
7shifts63 / 100low · 35%
When I Work55 / 100medium · 55%
Pricing
Free tier
7shifts✓
When I Work✗
Model
7shiftsfreemium
When I Workcommercial
Price level
7shiftsmid
When I Worklow
Starting price
7shifts39.99 CAD
When I Work$2.50
Transparent
7shifts✓
When I Work✓
Integrations
Count
7shifts4
When I Work5
Security
Disclosure policy
7shifts✓
When I Work–
Pci
7shifts–
When I Work✓
Trust center
Market
Availability
Content
Faq
7shifts6 items
When I Work5 items

Capabilities

Feature-by-feature on the axes that matter for employee scheduling. “-” means undocumented, not absent.

Capabilities
Algorithmic auto scheduling
7shifts✓
When I Work✓
Mobile app shift swapping
7shifts✓
When I Work✓
Open shift bidding marketplace
7shifts✓
When I Work✓
Labor law overtime compliance alerts
7shifts✓
When I Work✓
Gps geofenced mobile clock in
7shifts-
When I Work✓
Kiosk facial recognition clock in
7shifts-
When I Work-
Sales labor forecasting
7shifts✓
When I Work✓
Point of sale POS integration
7shifts✓
When I Work✓
Payroll adp gusto integration
7shifts✓
When I Work✓
SOC2 type ii
7shifts-
When I Work-
ISO 27001
7shifts-
When I Work-
Pricing model
7shiftsFreemium
When I WorkPer employee monthly

What each one is

The product in its own terms, so the numbers below have context.

7shifts

Leader

Cloud-based software that helps restaurants manage employee scheduling, track time and attendance, ensure labor law compliance, and integrate with payroll systems. Includes team communication, task management, and performance tracking features.

Independently observed

When I Work

A workforce scheduling platform that enables teams to create and manage employee schedules, handle shift swaps, coordinate team messaging, and track time in one integrated system.

Independently observed

Pricing

List pricing as published by each vendor, with the date we read it. Always verify at the source before you buy.

7shifts

Leader
from C$39.99/moSubscriptionFree tier14-day trial

Free tier available; paid plans from $39.99 CAD/location/month with annual billing

  • CompFree
    • Basic scheduling
    • One-way announcements
    • Availability and time off requests
  • Essentials$39.99 CAD/location/month with annual billing
    • Everything in Comp
    • Advanced scheduling
    • Team messaging and communication tools
    • Basic time clocking
    • Customizable permission settings
  • Pro$79.99 CAD/location/month with annual billing
    • Everything in Essentials
    • Track accruals and balances for PTO
    • Labor compliance and labor cost tools
    • Advanced time clocking tools
    • Employee performance management and retention tools
    • +1 more
  • Premium$134.99 CAD/month with annual billing (unlimited employees)
    • Everything in Pro
    • Task Management
    • Permission templates
    • Advanced hourly labor forecast
    • Advanced labor recommendations
    • +2 more
as of verify ↗

When I Work

from $2.50/user/moSubscription14-day trial

From $2.50/user/month. 14-day free trial. Flexible monthly or annual billing.

  • Essentials$2.50/user/month
    • OpenShifts and shift swapping
    • Help Center and live chat
    • Payroll and POS integrations
  • Pro$5/user/month
    • OpenShifts and shift swapping
    • Help Center and live chat
    • Payroll and POS integrations
    • Multi-timezone support
  • Premium$8/user/month
    • OpenShifts and shift swapping
    • Help Center and live chat
    • Payroll and POS integrations
    • Multi-timezone support
    • API key access
    • +2 more
as of verify ↗

Platform & deployment

Where each product runs and how it can be hosted. A dash means undocumented, not unsupported.

Platforms
Web
7shifts✓
When I Work✓
iOS
7shifts✗
When I Work✓
Android
7shifts✗
When I Work✓
Deployment
Cloud / SaaS
7shifts✓
When I Work✓

Integrations

What each product connects to. Counts come from the vendor's own integration directory where one exists.

In common (4)
  • ADP
  • QuickBooks
  • Gusto
  • Square

7shifts

Leader
8 total - 4 not shared
  • HigherMe
  • Toast
  • Custom API
  • POS
Independently observed

When I Work

5 total - 1 not shared
  • Rippling
Independently observed
Still deciding?

7shifts or When I Work: which one depends on you

A composite score cannot know your constraints. Describe them and both get re-weighted against what you actually need, with the evidence behind every position.

Free to run, no account needed to start. How the evaluation works

Comparison generated from independently-sourced facts. Every value links to its source and retrieval date. See the method.