# Planday vs When I Work

| Attribute | Planday | When I Work |
|---|---|---|
| **vioscaleAI score** | 54.6 (40% (low)) | 55.4 (55% (medium)) |
| content.faq | `[{"answer":"Planday is a cloud-based workforce management system that centralizes shift scheduling, time tracking, payroll processing, and team communication. It includes mobile applications for employees and automated features to ensure schedules comply with labor regulations. It is indexed under Employee Scheduling.","source":"https://www.planday.com/pricing","question":"What is Planday?","confidence":0.6},{"answer":"Planday is sold across 3 plans: Starter, Plus and Pro. We have not confirmed a published price for every tier. There is no free tier. Pricing changes often, so verify at source before relying on it.","source":"https://www.planday.com/pricing","question":"How much does Planday cost?","confidence":0.6},{"answer":"Planday supports the web, iOS and Android. Platforms we have not confirmed are simply not listed here rather than ruled out.","source":"https://www.planday.com/pricing","question":"What platforms does Planday support?","confidence":0.6},{"answer":"We have only confirmed a cloud / SaaS deployment for Planday, so it appears to be vendor-hosted. If a self-hosted option exists we have not found it documented publicly.","source":"https://www.planday.com/pricing","question":"Can Planday be self-hosted?","confidence":0.6},{"answer":"We have independently confirmed SOC 2, ISO 27001 and GDPR for Planday. Certifications we do not list are ones we have not been able to verify from public sources, which is not the same as Planday not holding them. Always confirm compliance directly before you rely on it.","source":"https://www.planday.com/de/so-funktioniert-es/compliance","question":"What security certifications does Planday have?","confidence":0.7},{"answer":"Planday is available worldwide. Its primary markets are the United Kingdom and Denmark. The vendor is headquartered in Denmark.","source":"https://www.planday.com/pricing","question":"Where is Planday available?","confidence":0.75}]` | `[{"answer":"A workforce scheduling platform that enables teams to create and manage employee schedules, handle shift swaps, coordinate team messaging, and track time in one integrated system. It is indexed under Employee Scheduling.","source":"https://wheniwork.com/","question":"What is When I Work?","confidence":0.6},{"answer":"When I Work is a paid product; published pricing starts at $2.50 per user per month. It is sold across 3 plans (Essentials, Pro and Premium). There is no free tier. Prices are published openly on the vendor's own pricing page. Pricing changes often, so verify at source before relying on it.","source":"https://wheniwork.com/pricing","question":"How much does When I Work cost?","confidence":0.6},{"answer":"We have confirmed browser-based access to When I Work. That is the extent of what we could verify from public sources, so it may well offer desktop or mobile clients we have not indexed.","source":"https://wheniwork.com/","question":"What platforms does When I Work support?","confidence":0.6},{"answer":"We have only confirmed a cloud / SaaS deployment for When I Work, so it appears to be vendor-hosted. If a self-hosted option exists we have not found it documented publicly.","source":"https://wheniwork.com/pricing","question":"Can When I Work be self-hosted?","confidence":0.6},{"answer":"When I Work is available worldwide. Its primary market is the United States.","source":"https://wheniwork.com/pricing","question":"Where is When I Work available?","confidence":0.75}]` |
| deployment.options | `{"cloud":true}` | `{"cloud":true}` |
| description.long | A mobile-first workforce management solution that handles employee scheduling, time tracking, and payroll integration. It provides scheduling tools, automatic leave management, and real-time shift information through iOS and Android mobile apps. | A workforce scheduling platform that enables teams to create and manage employee schedules, handle shift swaps, coordinate team messaging, and track time in one integrated system. |
| features.capabilities | `{"iso_27001":true,"soc2_type_ii":true,"pricing_model":"per_employee_monthly","sales_labor_forecasting":true,"mobile_app_shift_swapping":true,"algorithmic_auto_scheduling":true,"gps_geofenced_mobile_clock_in":false,"labor_law_overtime_compliance_alerts":true}` | `{"pricing_model":"per_employee_monthly","sales_labor_forecasting":true,"mobile_app_shift_swapping":true,"algorithmic_auto_scheduling":true,"gps_geofenced_mobile_clock_in":true,"payroll_adp_gusto_integration":true,"point_of_sale_pos_integration":true,"open_shift_bidding_marketplace":true,"labor_law_overtime_compliance_alerts":true}` |
| integrations.count | 1 | 5 |
| integrations.list | `[{"name":"Xero"},{"name":"Tenzo"}]` | `[{"name":"Rippling"},{"name":"Square"},{"name":"ADP","native":true,"category":"payroll","direction":"bidirectional"},{"name":"Gusto","native":true,"category":"payroll","direction":"bidirectional"},{"name":"QuickBooks","native":true}]` |
| market.availability | `{"hqCountry":"DK","primaryMarkets":["GB","DK"],"availabilityScope":"global","availableCountries":[],"notAvailableCountries":[]}` | `{"primaryMarkets":["US"],"availabilityScope":"global","availableCountries":[],"notAvailableCountries":[]}` |
| platform.support | `{"ios":true,"android":true}` | `{"ios":true,"web":true,"android":true}` |
| pricing | `{"type":"subscription","plans":[{"free":false,"name":"Starter","summary":"From £2.99/user/mo","features":["Intuitive scheduling","Simple time tracking","Working time rules and compliance warnings","Basic payroll reporting","Team communication","Help centre and live chat support"],"minSeats":5,"description":"Small teams with basic scheduling and time tracking needs","contactSales":false},{"free":false,"name":"Plus","features":["Advanced scheduling","Leave and absence management","Payroll reporting with integrations","Revenue integration and reporting","Access to integrations and API","Employee information and document management"],"description":"Teams requiring comprehensive workforce management capabilities","contactSales":false},{"free":false,"name":"Pro","summary":"Custom pricing","features":["Custom planning metrics","Auto-scheduling","Configurable organisational structure","Custom permissions and user roles","Dedicated phone support","Custom account setup"],"description":"Large organisations with advanced workforce management and analytics needs","contactSales":true}],"summary":"From £2.99/user/mo (Starter). 30-day free trial. Monthly, quarterly, or annual billing.","currency":"GBP","freeTier":false,"sourceUrl":"https://www.planday.com/pricing","retrievedAt":"2026-08-25T12:15:15.551Z","freeTrialDays":30,"billingPeriods":["month","quarter","year"]}` | `{"type":"subscription","plans":[{"free":false,"name":"Essentials","summary":"$2.50/user/month","features":["OpenShifts and shift swapping","Help Center and live chat","Payroll and POS integrations"],"components":[{"kind":"per_unit","unit":"user","amount":2.5,"period":"month","currency":"USD"}],"description":"Basic scheduling and team communication for small businesses","contactSales":false},{"free":false,"name":"Pro","summary":"$5/user/month","features":["OpenShifts and shift swapping","Help Center and live chat","Payroll and POS integrations","Multi-timezone support"],"components":[{"kind":"per_unit","unit":"user","amount":5,"period":"month","currency":"USD"}],"description":"Advanced scheduling with multi-location support","contactSales":false},{"free":false,"name":"Premium","summary":"$8/user/month","features":["OpenShifts and shift swapping","Help Center and live chat","Payroll and POS integrations","Multi-timezone support","API key access","Webhooks","SAML/SSO"],"components":[{"kind":"per_unit","unit":"user","amount":8,"period":"month","currency":"USD"}],"description":"Enterprise-grade features for scaled operations","contactSales":false}],"addOns":[{"name":"Rippling Payroll and HR"}],"summary":"From $2.50/user/month. 14-day free trial. Flexible monthly or annual billing.","currency":"USD","freeTier":false,"sourceUrl":"https://wheniwork.com/pricing","retrievedAt":"2026-08-18T22:32:34.587Z","freeTrialDays":14,"startingPrice":{"unit":"user","amount":2.5,"period":"month","currency":"USD"},"billingPeriods":["month","year"]}` |
| pricing.free_tier | no | no |
| pricing.model | commercial | commercial |
| pricing.price_level | unknown | low |
| pricing.starting_price | - | `{"amount":2.5,"currency":"USD"}` |
| pricing.transparent | yes | yes |
| security.gdpr | yes | - |
| security.iso27001 | yes | - |
| security.pci | - | yes |
| security.soc2 | yes | - |
| security.trust_center | - | https://wheniwork.com/blog/payroll-tax-compliance |

## Capabilities (Employee Scheduling)

| Capability | Planday | When I Work |
|---|:--:|:--:|
| **Capabilities** |  |  |
| Algorithmic auto scheduling | ✓ | ✓ |
| Mobile app shift swapping | ✓ | ✓ |
| Open shift bidding marketplace | - | ✓ |
| Labor law overtime compliance alerts | ✓ | ✓ |
| Gps geofenced mobile clock in | ✗ | ✓ |
| Kiosk facial recognition clock in | - | - |
| Sales labor forecasting | ✓ | ✓ |
| Point of sale POS integration | - | ✓ |
| Payroll adp gusto integration | - | ✓ |
| SOC2 type ii | ✓ | - |
| ISO 27001 | ✓ | - |
| Pricing model | Per employee monthly | Per employee monthly |

*Source: vioscaleAI. Generated 2026-10-17T05:42:28.897Z. "-" = undocumented, not absent.*