# Deputy vs When I Work

| Attribute | Deputy | When I Work |
|---|---|---|
| **vioscaleAI score** | 60.3 (55% (medium)) | 55.4 (55% (medium)) |
| content.faq | `[{"answer":"A cloud-based workforce management solution for shift-based businesses. Handles scheduling, timekeeping, compliance automation, payroll integration, leave management, and team communication using AI to optimize schedules and reduce manual administrative work. It is indexed under Employee Scheduling.","source":"https://www.deputy.com/pricing","question":"What is Deputy?","confidence":0.6},{"answer":"Deputy is a paid product; published pricing starts at $5 per user per month. It is sold across 3 plans (Lite, Core and Pro). There is no free tier. Prices are published openly on the vendor's own pricing page. Pricing changes often, so verify at source before relying on it.","source":"https://www.deputy.com/pricing","question":"How much does Deputy cost?","confidence":0.6},{"answer":"Deputy supports the web, iOS and Android. Platforms we have not confirmed are simply not listed here rather than ruled out.","source":"https://www.deputy.com/pricing","question":"What platforms does Deputy support?","confidence":0.6},{"answer":"We have only confirmed a cloud / SaaS deployment for Deputy, so it appears to be vendor-hosted. If a self-hosted option exists we have not found it documented publicly.","source":"https://www.deputy.com/pricing","question":"Can Deputy be self-hosted?","confidence":0.6},{"answer":"We have confirmed 20 integrations for Deputy, including AirWatch, Allara Global, Astute Payroll, Azure, Box, Equals, Flex Catering and intelliHR, plus 12 more. This is what we could verify from public sources, so the vendor may support others we have not indexed.","source":"https://www.deputy.com/pricing","question":"What does Deputy integrate with?","confidence":0.6},{"answer":"We have independently confirmed SOC 2 and ISO 27001 for Deputy. Certifications we do not list are ones we have not been able to verify from public sources, which is not the same as Deputy not holding them. Always confirm compliance directly before you rely on it.","source":"https://www.deputy.com/compliance-hub","question":"What security certifications does Deputy have?","confidence":0.7},{"answer":"Deputy is available in Australia, New Zealand, the United Kingdom and the United States. Its primary markets are Australia, the United States, the United Kingdom and New Zealand.","source":"https://www.deputy.com/pricing","question":"Where is Deputy available?","confidence":0.75}]` | `[{"answer":"A workforce scheduling platform that enables teams to create and manage employee schedules, handle shift swaps, coordinate team messaging, and track time in one integrated system. It is indexed under Employee Scheduling.","source":"https://wheniwork.com/","question":"What is When I Work?","confidence":0.6},{"answer":"When I Work is a paid product; published pricing starts at $2.50 per user per month. It is sold across 3 plans (Essentials, Pro and Premium). There is no free tier. Prices are published openly on the vendor's own pricing page. Pricing changes often, so verify at source before relying on it.","source":"https://wheniwork.com/pricing","question":"How much does When I Work cost?","confidence":0.6},{"answer":"We have confirmed browser-based access to When I Work. That is the extent of what we could verify from public sources, so it may well offer desktop or mobile clients we have not indexed.","source":"https://wheniwork.com/","question":"What platforms does When I Work support?","confidence":0.6},{"answer":"We have only confirmed a cloud / SaaS deployment for When I Work, so it appears to be vendor-hosted. If a self-hosted option exists we have not found it documented publicly.","source":"https://wheniwork.com/pricing","question":"Can When I Work be self-hosted?","confidence":0.6},{"answer":"When I Work is available worldwide. Its primary market is the United States.","source":"https://wheniwork.com/pricing","question":"Where is When I Work available?","confidence":0.75}]` |
| deployment.options | `{"cloud":true}` | `{"cloud":true}` |
| description.long | Cloud-based shift scheduling system that automates staff scheduling, manages leave and availability, enforces labor law compliance, and integrates with payroll and HR systems. | A workforce scheduling platform that enables teams to create and manage employee schedules, handle shift swaps, coordinate team messaging, and track time in one integrated system. |
| features.capabilities | `{"pricing_model":"per_employee_monthly","sales_labor_forecasting":true,"mobile_app_shift_swapping":true,"algorithmic_auto_scheduling":true,"kiosk_facial_recognition_clock_in":true,"labor_law_overtime_compliance_alerts":true}` | `{"pricing_model":"per_employee_monthly","sales_labor_forecasting":true,"mobile_app_shift_swapping":true,"algorithmic_auto_scheduling":true,"gps_geofenced_mobile_clock_in":true,"payroll_adp_gusto_integration":true,"point_of_sale_pos_integration":true,"open_shift_bidding_marketplace":true,"labor_law_overtime_compliance_alerts":true}` |
| integrations.count | 1 | 5 |
| integrations.list | `[{"name":"AirWatch"},{"name":"Allara Global"},{"name":"Astute Payroll"},{"name":"Azure"},{"name":"Box"},{"name":"Equals"},{"name":"Flex Catering"},{"name":"intelliHR"},{"name":"KioWare"},{"name":"LastPass"},{"name":"Okta"},{"name":"Op Central"},{"name":"Oracle"},{"name":"Paychex"},{"name":"Proliant"},{"name":"QuickBooks"},{"name":"Talenox"},{"name":"TriNet"},{"name":"Zapier"},{"name":"Paycor","native":true,"category":"payroll","direction":"bidirectional"}]` | `[{"name":"Rippling"},{"name":"Square"},{"name":"ADP","native":true,"category":"payroll","direction":"bidirectional"},{"name":"Gusto","native":true,"category":"payroll","direction":"bidirectional"},{"name":"QuickBooks","native":true}]` |
| market.availability | `{"primaryMarkets":["US","GB","AU"],"availabilityScope":"global","availableCountries":[],"notAvailableCountries":[]}` | `{"primaryMarkets":["US"],"availabilityScope":"global","availableCountries":[],"notAvailableCountries":[]}` |
| platform.support | `{"web":true}` | `{"ios":true,"web":true,"android":true}` |
| pricing | `{"type":"subscription","plans":[{"free":false,"name":"Lite","summary":"$5/user/month + $30/month minimum","features":["Basic Scheduling","Labor Law Compliance","Leave & Availability Management","Payroll & HR integrations","Timesheet Auto Approval"],"commitment":"monthly","components":[{"kind":"per_unit","unit":"seat","amount":5,"period":"month","currency":"USD"},{"kind":"fixed","amount":30,"period":"month","currency":"USD"}],"description":"Core scheduling and compliance features","contactSales":false},{"free":false,"name":"Core","summary":"$9/user/month + $30/month minimum","features":["Advanced Labor Law Compliance","Auto-scheduling","Powerful automation","Insights","Priority support"],"commitment":"monthly","components":[{"kind":"per_unit","unit":"seat","amount":9,"period":"month","currency":"USD"},{"kind":"fixed","amount":30,"period":"month","currency":"USD"}],"description":"Advanced scheduling with automation and insights","contactSales":false}],"addOns":[{"name":"HR","components":[{"kind":"per_unit","unit":"seat","amount":2,"period":"month","currency":"USD"}]},{"name":"Messaging+"},{"name":"Analytics+"}],"summary":"From $5/user/month with $30 monthly minimum. 10% discount on annual billing. HR add-on $2/user/month.","currency":"USD","freeTier":false,"sourceUrl":"https://www.deputy.com/pricing","retrievedAt":"2026-09-28T11:38:05.353Z","startingPrice":{"amount":30,"period":"month","currency":"USD"},"billingPeriods":["month","year"]}` | `{"type":"subscription","plans":[{"free":false,"name":"Essentials","summary":"$2.50/user/month","features":["OpenShifts and shift swapping","Help Center and live chat","Payroll and POS integrations"],"components":[{"kind":"per_unit","unit":"user","amount":2.5,"period":"month","currency":"USD"}],"description":"Basic scheduling and team communication for small businesses","contactSales":false},{"free":false,"name":"Pro","summary":"$5/user/month","features":["OpenShifts and shift swapping","Help Center and live chat","Payroll and POS integrations","Multi-timezone support"],"components":[{"kind":"per_unit","unit":"user","amount":5,"period":"month","currency":"USD"}],"description":"Advanced scheduling with multi-location support","contactSales":false},{"free":false,"name":"Premium","summary":"$8/user/month","features":["OpenShifts and shift swapping","Help Center and live chat","Payroll and POS integrations","Multi-timezone support","API key access","Webhooks","SAML/SSO"],"components":[{"kind":"per_unit","unit":"user","amount":8,"period":"month","currency":"USD"}],"description":"Enterprise-grade features for scaled operations","contactSales":false}],"addOns":[{"name":"Rippling Payroll and HR"}],"summary":"From $2.50/user/month. 14-day free trial. Flexible monthly or annual billing.","currency":"USD","freeTier":false,"sourceUrl":"https://wheniwork.com/pricing","retrievedAt":"2026-08-18T22:32:34.587Z","freeTrialDays":14,"startingPrice":{"unit":"user","amount":2.5,"period":"month","currency":"USD"},"billingPeriods":["month","year"]}` |
| pricing.free_tier | no | no |
| pricing.model | commercial | commercial |
| pricing.price_level | mid | low |
| pricing.starting_price | `{"amount":30,"currency":"USD"}` | `{"amount":2.5,"currency":"USD"}` |
| pricing.transparent | yes | yes |
| security.iso27001 | yes | - |
| security.pci | yes | yes |
| security.soc2 | yes | - |
| security.trust_center | - | https://wheniwork.com/blog/payroll-tax-compliance |

## Capabilities (Employee Scheduling)

| Capability | Deputy | When I Work |
|---|:--:|:--:|
| **Capabilities** |  |  |
| Algorithmic auto scheduling | ✓ | ✓ |
| Mobile app shift swapping | ✓ | ✓ |
| Open shift bidding marketplace | - | ✓ |
| Labor law overtime compliance alerts | ✓ | ✓ |
| Gps geofenced mobile clock in | - | ✓ |
| Kiosk facial recognition clock in | ✓ | - |
| Sales labor forecasting | ✓ | ✓ |
| Point of sale POS integration | - | ✓ |
| Payroll adp gusto integration | - | ✓ |
| SOC2 type ii | - | - |
| ISO 27001 | - | - |
| Pricing model | Per employee monthly | Per employee monthly |

*Source: vioscaleAI. Generated 2026-10-17T05:44:16.616Z. "-" = undocumented, not absent.*