# Microsoft OneNote vs Notion

**Leader by Vioscale score:** Notion

| Attribute | Microsoft OneNote | Notion |
|---|---|---|
| **Vioscale score** | 34.7 (27% (low)) | 56.6 (62% (medium)) |
| deployment.options | `{"cloud":true}` | `{"cloud":true}` |
| description.long | Digital note-taking app that lets you capture ideas, organize projects, and collaborate with others across all your devices. | A collaborative platform that unifies notes, structured databases, and AI agents to help teams organize information, get instant answers, and automate repetitive work in a single workspace. |
| features.capabilities | `{"hosting":"cloud","ai_assistant":true,"real_time_coediting":true}` | `{"hosting":"cloud","sso_scim":true,"free_tier":true,"api_access":true,"local_first":false,"ai_assistant":true,"markdown_native":false,"databases_tables":true,"public_publishing":true,"real_time_coediting":true,"permissions_granularity":"page"}` |
| integrations.count | - | 13 |
| integrations.list | - | `[{"name":"Figma"},{"name":"GitHub"},{"name":"Slack"},{"name":"Jira"},{"name":"Amplitude"},{"name":"Google Analytics"},{"name":"Google Calendar"},{"name":"Gmail"},{"name":"Google Drive"},{"name":"Cursor"},{"name":"Claude Agents"},{"name":"Zendesk"},{"name":"Salesforce"}]` |
| market.availability | - | `{"hqCountry":"US","primaryMarkets":["US"],"availabilityScope":"global","availableCountries":[],"notAvailableCountries":[]}` |
| platform.support | `{"web":true}` | `{"cli":true,"ios":true,"mac":true,"web":true,"android":true,"windows":true}` |
| pricing | `{"type":"subscription","plans":[{"free":false,"name":"Microsoft 365 Business Premium with Copilot","summary":"$32.00/user/month, billed annually","features":["Copilot in OneNote for drafting and organizing","Sketch, annotate, and highlight with digital ink","Share and collaborate","Accessible across desktop, web, and mobile"],"commitment":"annual","components":[{"kind":"per_unit","unit":"user","amount":32,"period":"month","currency":"USD"}],"description":"OneNote included with Copilot and other Microsoft 365 business apps","contactSales":false}],"summary":"$32.00/user/month, billed annually as part of Microsoft 365 Business Premium","currency":"USD","sourceUrl":"https://www.microsoft.com/en-us/microsoft-365/onenote/digital-note-taking-app","retrievedAt":"2026-08-01T14:59:24.955Z","startingPrice":{"amount":32,"period":"month","currency":"USD"},"billingPeriods":["year"]}` | `{"type":"subscription","plans":[{"free":true,"name":"Free","summary":"Free","features":["Unlimited Notion Sites publishing","notion.site domain requests","Search engine indexing","AI features trial period","Basic forms","Database blocks with subtasks and dependencies","Notion Calendar integration"],"components":[{"kind":"fixed","amount":0,"period":"month","currency":"USD"}],"description":"For organizing personal projects and daily tasks","contactSales":false},{"free":false,"name":"Plus","features":["Unlimited Notion Sites","Up to 5 notion.site domain requests","Search engine indexing","Site homepage customization","Site personalization","Google Analytics integration","Custom domain connector (add-on: $8–10/month)"],"contactSales":false},{"free":false,"name":"Business","features":["All Plus features","Notion Agents for custom automation","AI-powered task execution and automation"],"description":"For growing companies to streamline team collaboration","contactSales":false},{"free":false,"name":"Enterprise","features":["All Business features","SSO via SAML 2.0","SCIM user provisioning","Audit logging","Granular permission controls","HIPAA compliance with BAA","Configurable AI transcript retention windows"],"contactSales":true}],"addOns":[{"name":"Custom Domain Connector","components":[{"kind":"fixed","amount":10,"period":"month","currency":"USD"},{"kind":"fixed","note":"annual billing discount","amount":8,"period":"month","currency":"USD"}]}],"summary":"Free tier available. Paid plans from Plus onwards (prices undisclosed in provided text). Custom domains $8–10/month per domain (up to 25 domains).","currency":"USD","freeTier":true,"sourceUrl":"https://www.notion.com/es-es/help/notion-sites-availability-and-pricing","retrievedAt":"2026-08-14T15:21:19.133Z","billingPeriods":["month","year"]}` |
| pricing.free_tier | - | yes |
| pricing.model | commercial | freemium |
| pricing.price_level | mid | low |
| pricing.transparent | no | no |
| reliability.status_page | - | yes |
| security.disclosure_policy | yes | yes |
| security.gdpr | - | yes |
| security.hipaa | - | yes |
| security.iso27001 | - | yes |
| security.soc2 | - | yes |

## Capabilities (Knowledge Base Software)

| Capability | Microsoft OneNote | Notion |
|---|:--:|:--:|
| **Collaboration** |  |  |
| Real-time co-editing | ✓ | ✓ |
| **Content** |  |  |
| Structured database / table blocks | - | ✓ |
| Bidirectional links / backlinks | - | - |
| Markdown-native | - | ✗ |
| Version history | - | - |
| **Storage** |  |  |
| Local-first / offline files | - | ✗ |
| **AI** |  |  |
| AI writing / Q&A over content | ✓ | ✓ |
| **Publishing** |  |  |
| Publish pages to the web | - | ✓ |
| **Access** |  |  |
| Permissions granularity | - | Page |
| **Knowledge** |  |  |
| Answer verification / expiry | - | - |
| **Deployment** |  |  |
| Hosting | Cloud only | Cloud only |
| **Enterprise** |  |  |
| SSO / SCIM | - | ✓ |
| **Extensibility** |  |  |
| Public API | - | ✓ |
| **Pricing** |  |  |
| Free tier | - | ✓ |

*Source: Vioscale. Generated 2026-09-01T17:06:00.914Z. "-" = undocumented, not absent.*