# Formio vs Ninja Forms

**Leader by vioscaleAI score:** Ninja Forms

| Attribute | Formio | Ninja Forms |
|---|---|---|
| **vioscaleAI score** | 52 (54% (medium)) | 63.7 (57% (medium)) |
| content.faq | `[{"answer":"A form and data collection platform that supports structured data capture with nested fields, webhooks, REST APIs, and agentic AI workflows. Available in open-source and enterprise editions with Docker-based deployment options. It is indexed under Form Builders.","source":"https://form.io","question":"What is Formio?","confidence":0.6},{"answer":"Formio offers a free tier, so you can start without paying. Paid plans start at $300 per month. Prices are published openly on the vendor's own pricing page. Pricing changes often, so verify at source before relying on it.","source":"https://form.io/configuration-based-pricing/","question":"Is Formio free?","confidence":0.6},{"answer":"We have confirmed browser-based access to Formio. That is the extent of what we could verify from public sources, so it may well offer desktop or mobile clients we have not indexed.","source":"https://form.io","question":"What platforms does Formio support?","confidence":0.6},{"answer":"Yes. Formio can be deployed cloud / SaaS and self-hosted, so it does not have to run on the vendor's infrastructure.","source":"https://form.io","question":"Can Formio be self-hosted?","confidence":0.6},{"answer":"We have confirmed 10 integrations for Formio, including SAML, OAuth, JWT, Webhooks, Email, PDF, E-Sign+ and Claude/Anthropic MCP, plus 2 more. This is what we could verify from public sources, so the vendor may support others we have not indexed.","source":"https://form.io","question":"What does Formio integrate with?","confidence":0.6},{"answer":"We have independently confirmed HIPAA and GDPR for Formio. Certifications we do not list are ones we have not been able to verify from public sources, which is not the same as Formio not holding them. Always confirm compliance directly before you rely on it.","source":"https://form.io/compliance-forms-self-hosted-form-platforms-regulated-industries/","question":"What security certifications does Formio have?","confidence":0.7},{"answer":"Formio is available worldwide. Its primary markets are the United States, the EU and Australia. The vendor is headquartered in the United States.","source":"https://form.io/configuration-based-pricing/","question":"Where is Formio available?","confidence":0.75}]` | - |
| deployment.options | `{"self_hosted":true}` | `{"cloud":true,"self_hosted":true}` |
| description.long | An enterprise form and API infrastructure platform designed for regulated teams, providing conditional workflows, role-based routing, self-hosted deployment, and integrated data handling with compliance controls. | A drag-and-drop form builder plugin for WordPress that starts simple and scales with advanced features through modular add-ons. It handles form creation, payments, CRM integration, email notifications, and data management without requiring coding. |
| features.capabilities | `{"deployment_model":"cloud_managed_saas","conditional_branching_logic":true,"zapier_make_webhook_routing":true,"electronic_signature_capture":true,"multi_page_step_form_pagination":true,"file_upload_and_attachment_storage":true}` | `{"pricing_model":"flat_subscription","deployment_model":"wordpress_plugin","conditional_branching_logic":true,"salesforce_hubspot_crm_sync":true,"zapier_make_webhook_routing":true,"electronic_signature_capture":true,"multi_page_step_form_pagination":true,"stripe_paypal_payment_collection":true,"file_upload_and_attachment_storage":true,"mailchimp_activecampaign_email_sync":true,"conversational_one_question_at_a_time_ui":true}` |
| integrations.count | 10 | 33 |
| integrations.list | `[{"name":"SAML"},{"name":"OAuth"},{"name":"JWT"},{"name":"Webhooks"},{"name":"Email"},{"name":"PDF"},{"name":"E-Sign+"},{"name":"Claude/Anthropic MCP"},{"name":"Kubernetes"},{"name":"Docker Compose"}]` | `[{"name":"PayPal","native":true,"category":"payments","direction":"bidirectional"},{"name":"Stripe","native":true,"category":"payments","direction":"bidirectional"},{"name":"Authorize.net","native":true,"category":"payments","direction":"bidirectional"},{"name":"Elavon","native":true,"category":"payments","direction":"bidirectional"},{"name":"Google Pay","native":true,"category":"payments","direction":"outbound"},{"name":"Apple Pay","native":true,"category":"payments","direction":"outbound"},{"name":"Venmo","native":true,"category":"payments","direction":"outbound"},{"name":"Recurly","native":true,"category":"payments","direction":"bidirectional"},{"name":"HubSpot","native":true,"category":"crm","direction":"bidirectional"},{"name":"Salesforce","native":true,"category":"crm","direction":"bidirectional"},{"name":"Zoho CRM","native":true,"category":"crm","direction":"bidirectional"},{"name":"Capsule CRM","native":true,"category":"crm","direction":"bidirectional"},{"name":"CiviCRM","native":true,"category":"crm","direction":"bidirectional"},{"name":"Insightly CRM","native":true,"category":"crm","direction":"bidirectional"},{"name":"OnePageCRM","native":true,"category":"crm","direction":"bidirectional"},{"name":"Pipeline CRM","native":true,"category":"crm","direction":"bidirectional"},{"name":"Mailchimp","native":true,"category":"email","direction":"bidirectional"},{"name":"ActiveCampaign","native":true,"category":"email","direction":"bidirectional"},{"name":"AWeber","native":true,"category":"email","direction":"bidirectional"},{"name":"Campaign Monitor","native":true,"category":"email","direction":"bidirectional"},{"name":"CleverReach","native":true,"category":"email","direction":"bidirectional"},{"name":"Constant Contact","native":true,"category":"email","direction":"bidirectional"},{"name":"Kit","native":true,"category":"email","direction":"bidirectional"},{"name":"EmailOctopus","native":true,"category":"email","direction":"bidirectional"},{"name":"Emma","native":true,"category":"email","direction":"bidirectional"},{"name":"MailPoet","native":true,"category":"email","direction":"bidirectional"},{"name":"Zapier","native":true,"direction":"bidirectional"},{"name":"Webhooks","native":true,"direction":"bidirectional"},{"name":"Slack","native":true,"category":"chat","direction":"outbound"},{"name":"Trello","native":true,"direction":"outbound"},{"name":"Help Scout","native":true,"category":"support","direction":"bidirectional"},{"name":"ClickSend SMS","native":true,"category":"sms","direction":"outbound"},{"name":"Twilio SMS","native":true,"category":"sms","direction":"outbound"}]` |
| market.availability | `{"hqCountry":"US","primaryMarkets":["US","EU","AU"],"availabilityScope":"global","availableCountries":[],"notAvailableCountries":[]}` | `{"hqCountry":"US","primaryMarkets":[],"availabilityScope":"global","availableCountries":[],"notAvailableCountries":[]}` |
| platform.support | `{"web":true,"linux":true}` | `{"web":true}` |
| pricing | `{"type":"hybrid","plans":[{"free":true,"name":"SaaS Free Trial","summary":"Free for 30 days","features":["Unlimited forms","Unlimited resources","1M form submissions/month","25 PDF-First Forms","1000 PDF submission downloads","No credit card required"],"description":"30-day free trial of hosted offering","contactSales":false},{"free":false,"name":"SaaS","summary":"$300/month","features":["Unlimited forms","Unlimited resources","1M form submissions/month","25 PDF-First Forms","1000 PDF submission downloads"],"components":[{"kind":"fixed","amount":300,"period":"month","currency":"USD"}],"contactSales":false},{"free":false,"name":"API Server","summary":"$660/month","features":["Unlimited API calls","Unlimited submissions","Advanced audit logging","Field-level encryption","Container security scanning","SSL between containers","Security compliance features"],"components":[{"kind":"fixed","amount":660,"period":"month","currency":"USD"}],"description":"Self-hosted base configuration with single API server environment","contactSales":false},{"free":false,"name":"Reporting UI Module","summary":"$495/month per project","features":["Advanced aggregation and reporting interface","Sort, filter, export across all forms and data"],"components":[{"kind":"fixed","amount":495,"period":"month","currency":"USD"}],"contactSales":false},{"free":false,"name":"Multi-Tenanted Platform","summary":"$495/month per 10-tenant bucket","features":["10 child projects","Separate forms and data per tenant","Full white-labeling","Per-tenant form builder customization"],"components":[{"kind":"fixed","amount":495,"period":"month","currency":"USD"}],"contactSales":false},{"free":false,"name":"Enterprise Form Builder Module","summary":"$2,640/year (5 licenses), $3,960/year (10 licenses), $5,280/year (20 licenses)","features":["Customizable form building interface per tenant","Component pre-population with project data","Field component limiting and renaming"],"components":[{"kind":"fixed","amount":528,"period":"year","currency":"USD"}],"contactSales":false}],"addOns":[{"name":"PDF Server Environment"},{"name":"Accessibility Compliance Module"},{"name":"Enterprise Support Packages"}],"summary":"From $300/month (SaaS) or $660/month (self-hosted API Server). 30-day free trial available. Configuration-based pricing with optional modules.","currency":"USD","freeTier":true,"sourceUrl":"https://form.io/configuration-based-pricing/","retrievedAt":"2026-08-19T13:12:34.540Z","freeTrialDays":30,"startingPrice":{"amount":300,"period":"month","currency":"USD"},"billingPeriods":["month","year"]}` | `{"type":"subscription","plans":[{"free":true,"name":"Free","summary":"Free forever","features":["28+ form fields","Multi-layer spam protection (Cloudflare Turnstile, reCAPTCHA, hCaptcha)","GDPR compliance tools","Unlimited email notifications","Pre-built form templates","Accessibility-first design","ActiveCampaign email sync"],"components":[{"kind":"fixed","amount":0,"period":"year","currency":"USD"}],"description":"Foundational forms with 28+ field types, spam protection, GDPR tools, unlimited emails, and basic integrations","contactSales":false},{"free":false,"name":"Core","summary":"$59/year (was $99; 40% off first year)","features":["Conditional Logic","File Uploads","Multi Step Forms","Layout & Styles","Conversational Forms","PayPal payments","Email marketing: ActiveCampaign, AWeber, Campaign Monitor, CleverReach, Constant Contact, Kit, EmailOctopus, Emma, Mailchimp, MailPoet"],"commitment":"annual","components":[{"kind":"fixed","amount":59,"period":"year","currency":"USD"}],"description":"Adaptive forms with conditional logic, file uploads, multi-step forms, conversational UI, and email marketing integrations","contactSales":false,"includedLimits":{"add_ons":"16"}},{"free":false,"name":"Plus","summary":"$119/year (was $199; 40% off first year)","features":["Advanced Datepicker","Save Progress","User Management","Stripe, Authorize.net, Elavon payments","CRM: HubSpot, Salesforce, Zoho CRM","Zapier, Slack, Trello integration","40% discount on additional add-ons"],"commitment":"annual","components":[{"kind":"fixed","amount":119,"period":"year","currency":"USD"}],"description":"Everything in Core plus advanced datepicker, save-progress, user management, payment processing, CRM sync, and workflow automation","contactSales":false,"includedLimits":{"add_ons":"28"}},{"free":false,"name":"Elite","summary":"$299/year (was $499; 40% off first year)","features":["All add-ons in library","Early access to future releases","Priority support"],"commitment":"annual","components":[{"kind":"fixed","amount":299,"period":"year","currency":"USD"}],"description":"All add-ons included with early access to new features and priority support","contactSales":false,"includedLimits":{"add_ons":"all"}}],"summary":"Free forever with optional paid plans from $59/year; 40% first-year discount","currency":"USD","freeTier":true,"sourceUrl":"https://ninjaforms.com/pricing/","retrievedAt":"2026-10-06T22:20:27.320Z","startingPrice":{"amount":59,"period":"year","currency":"USD"},"billingPeriods":["year"]}` |
| pricing.free_tier | yes | yes |
| pricing.model | freemium | freemium |
| pricing.price_level | high | mid |
| pricing.starting_price | `{"amount":300,"currency":"USD"}` | `{"amount":59,"currency":"USD"}` |
| pricing.transparent | yes | yes |
| security.disclosure_policy | - | yes |
| security.fedramp | yes | - |
| security.gdpr | yes | yes |
| security.hipaa | yes | yes |
| security.pci | - | yes |
| security.trust_center | https://form.io/typeform-alternatives-self-hosted-compliance-bound/ | https://ninjaforms.com/security/ |

## Capabilities (Form Builders)

| Capability | Formio | Ninja Forms |
|---|:--:|:--:|
| **Capabilities** |  |  |
| Deployment model | Cloud managed saas | Wordpress plugin |
| Conditional branching logic | ✓ | ✓ |
| Multi page step form pagination | ✓ | ✓ |
| Stripe paypal payment collection | - | ✓ |
| Electronic signature capture | ✓ | ✓ |
| File upload and attachment storage | ✓ | ✓ |
| Conversational one question at a time UI | - | ✓ |
| Salesforce hubspot CRM sync | - | ✓ |
| Mailchimp activecampaign email sync | - | ✓ |
| Zapier make webhook routing | ✓ | ✓ |
| SOC2 type ii | - | - |
| ISO 27001 | - | - |
| Pricing model | - | Flat subscription |

*Source: vioscaleAI. Generated 2026-10-07T01:10:40.944Z. "-" = undocumented, not absent.*