# Smartsheet vs Trello

**Leader by vioscaleAI score:** Trello

| Attribute | Smartsheet | Trello |
|---|---|---|
| **vioscaleAI score** | 42.2 (72% (medium)) | 77 (72% (medium)) |
| adoption.stackoverflow_questions | - | 3,000 |
| content.faq | `[{"answer":"A project and portfolio management platform that helps teams coordinate work across tools, automate workflows, track milestones and dependencies, allocate resources, and gain real-time visibility through dashboards and reporting. It is indexed under Project Management Software.","source":"https://www.smartsheet.com","question":"What is Smartsheet?","confidence":0.6},{"answer":"Smartsheet does not publish its prices. Pricing is quoted on request, across 2 plans (Business and Enterprise), so the figure depends on your seat count and requirements. We record this as a pricing-transparency signal rather than guessing a number. Pricing changes often, so verify at source before relying on it.","source":"https://www.smartsheet.com","question":"How much does Smartsheet cost?","confidence":0.6},{"answer":"Smartsheet supports the web and iOS. Platforms we have not confirmed are simply not listed here rather than ruled out.","source":"https://www.smartsheet.com","question":"What platforms does Smartsheet support?","confidence":0.6},{"answer":"We have only confirmed a cloud / SaaS deployment for Smartsheet, so it appears to be vendor-hosted. If a self-hosted option exists we have not found it documented publicly.","source":"https://www.smartsheet.com","question":"Can Smartsheet be self-hosted?","confidence":0.6},{"answer":"We have confirmed 4 integrations for Smartsheet, including DocuSign, ERPs, CRMs and HCMs. This is what we could verify from public sources, so the vendor may support others we have not indexed.","source":"https://www.smartsheet.com","question":"What does Smartsheet integrate with?","confidence":0.6},{"answer":"We have independently confirmed HIPAA for Smartsheet. Certifications we do not list are ones we have not been able to verify from public sources, which is not the same as Smartsheet not holding them. Always confirm compliance directly before you rely on it.","source":"https://www.smartsheet.com/trust/compliance/hipaa","question":"What security certifications does Smartsheet have?","confidence":0.7},{"answer":"Smartsheet is available in the United States and the EU. Its primary markets are the United States and the EU.","source":"https://www.smartsheet.com","question":"Where is Smartsheet available?","confidence":0.75}]` | `[{"answer":"Trello is a visual work management platform that helps teams organize and track tasks using a kanban-style board interface. Users create boards containing lists, and within those lists, individual cards represent specific tasks or items that can be moved between lists to reflect workflow progress.","source":"https://trello.com","question":"What is Trello and what problem does it solve?","confidence":0.95},{"answer":"Trello offers a freemium model with a free tier for individuals and small teams, plus three paid subscription plans (Standard, Premium, and Enterprise) billed per user per month. Pricing is structured to scale with team size and collaboration needs, with annual billing available at a discount compared to monthly options.","source":"https://trello.com/pricing","question":"What is Trello's pricing model?","confidence":0.95},{"answer":"Trello is delivered as a web application accessible through any web browser, with dedicated mobile apps available for iOS and Android devices. This allows users to manage tasks from desktop, tablet, or smartphone.","source":"https://trello.com","question":"What platforms and devices is Trello available on?","confidence":0.9},{"answer":"Trello is a proprietary, commercial product owned by Atlassian. It is not open-source software and requires a subscription to access beyond the free tier's limited functionality.","source":"https://trello.com","question":"Is Trello open-source?","confidence":0.95},{"answer":"Yes, Trello supports integrations through a system called Power-Ups, which are plugins that connect Trello to third-party applications and services. The platform also includes built-in automation capabilities through a feature called Butler.","source":"https://trello.com","question":"Does Trello support integrations with other tools?","confidence":0.9},{"answer":"Trello is a cloud-based software-as-a-service (SaaS) platform and cannot be self-hosted on your own servers. It is operated and maintained by Atlassian and accessed entirely through their cloud infrastructure.","source":"https://trello.com","question":"Can Trello be self-hosted?","confidence":0.95},{"answer":"Trello is used by individuals managing personal projects, small startup teams, mid-size organizations, and enterprise teams across various industries. Its flexible kanban approach suits product development, marketing campaigns, event planning, and general task management.","source":"https://trello.com","question":"What types of teams typically use Trello?","confidence":0.85},{"answer":"Common project management and work organization alternatives to Trello include Asana, Monday.com, Jira, Notion, ClickUp, and Taiga. These competitors offer similar kanban-style interfaces or provide additional features like timeline views, resource allocation, or document collaboration.","source":"https://trello.com","question":"What are common alternatives to Trello?","confidence":0.85}]` |
| deployment.options | `{"cloud":true}` | `{"cloud":true}` |
| description.long | A platform for managing projects, portfolios, and operations with real-time visibility, workflow automation, cross-team resource planning, and centralized dashboards. | Trello enables teams to organize and manage work using an interactive card-based system. It supports task tracking, project coordination, and information sharing across teams of any size. |
| features.capabilities | `{"gantt":true,"views":"advanced","docs_wiki":false,"api_access":true,"dependencies":true,"guest_access":true,"task_management":true,"workflow_automation":true,"reporting_dashboards":true}` | `{"gantt":true,"views":"advanced","guest_access":true,"custom_fields":true,"task_management":true,"workflow_automation":true,"reporting_dashboards":true}` |
| integrations.count | 4 | 233 |
| integrations.list | `[{"name":"DocuSign"},{"name":"ERPs"},{"name":"CRMs"},{"name":"HCMs"}]` | `[{"name":"Slack"},{"name":"JIRA Cloud"},{"name":"Miro"},{"name":"Microsoft Teams"},{"name":"Gmail"},{"name":"Google Drive"},{"name":"Salesforce"},{"name":"Telegram"},{"name":"SupportBee"},{"name":"OneLogin"},{"name":"TimeDoctor"},{"name":"Make"},{"name":"Testmo"},{"name":"Taco App"},{"name":"TaskClone"},{"name":"TestLodge"},{"name":"Testuff"},{"name":"Tick Time Tracking"},{"name":"Time in List"},{"name":"Timecamp"},{"name":"Timeneye"},{"name":"TMetric"},{"name":"Toggl"},{"name":"Tracey Bug Cop"},{"name":"Automate.io"},{"name":"Slack Power-Up","category":"chat"},{"name":"Taco Browser Extension"}]` |
| market.availability | `{"primaryMarkets":["US","EU"],"availabilityScope":"global","availableCountries":["US","EU"],"notAvailableCountries":[]}` | `{"primaryMarkets":["US"],"availabilityScope":"global","availableCountries":[],"notAvailableCountries":[]}` |
| platform.support | `{"ios":true,"web":true}` | `{"ios":true,"web":true,"android":true}` |
| pricing | `{"type":"subscription","plans":[{"free":false,"name":"Business","features":["Document generation automation","PDF builder"],"contactSales":true},{"free":false,"name":"Enterprise","features":["Document generation automation","DocuSign mapping","DataTable","Advanced Work Management"],"contactSales":true}],"summary":"Contact sales. 14-day free trial available.","currency":"USD","freeTier":false,"sourceUrl":"https://www.smartsheet.com","retrievedAt":"2026-08-14T16:39:07.081Z","freeTrialDays":14}` | `{"type":"subscription","plans":[{"free":true,"name":"Free","summary":"Free for up to 10 collaborators per Workspace","features":["Unlimited cards","Up to 10 boards per Workspace","Quick capture from email, Slack, Teams","Inbox","Unlimited Power-Ups per board","Custom backgrounds & stickers","Unlimited activity log","Assignee and due dates","iOS and Android mobile apps","2-factor authentication"],"components":[{"kind":"fixed","amount":0,"period":"month","currency":"USD"}],"description":"Capture your to-dos, get organized, and get stuff done.","contactSales":false,"includedLimits":{"boards":"10 per Workspace","file_storage":"10MB per file","collaborators":"10 per Workspace","workspace_commands":"250/month"}},{"free":false,"name":"Standard","summary":"$5/user/mo billed annually ($6/mo monthly)","features":["Unlimited boards","AI-powered quick capture","Planner (full access)","Advanced checklists","Card mirroring","Custom Fields","List colors","Collapsible lists","Single board guests","Saved searches","Unlimited Power-Ups"],"commitment":"annual","components":[{"kind":"per_unit","unit":"user","amount":5,"period":"month","currency":"USD"}],"description":"Get more stuff done with AI features, unlimited boards, card mirroring, and more automation.","contactSales":false,"includedLimits":{"file_storage":"250MB per file","workspace_commands":"1000/month"}},{"free":false,"name":"Premium","summary":"$10/user/mo billed annually ($12.50/mo monthly)","features":["Views: Calendar, Timeline, Table, Dashboard, Map","Workspace views: Table and Calendar","Unlimited Workspace command runs","Admin and security features","Workspace-level templates","Collections","Observers","Simple data export"],"commitment":"annual","components":[{"kind":"per_unit","unit":"user","amount":10,"period":"month","currency":"USD"}],"description":"Add AI to your boards and admin controls. Get more perspective with advanced views.","contactSales":false},{"free":false,"name":"Enterprise","summary":"$17.50/user/mo billed annually","features":["Unlimited Workspaces","Organization-wide permissions","Organization-visible boards","Public board management","Multi-board guests","Attachment permissions","Power-Up administration","Free SSO and user provisioning with Atlassian Guard","24/7 Enterprise Admin support"],"commitment":"annual","components":[{"kind":"per_unit","unit":"user","amount":17.5,"period":"month","currency":"USD"}],"description":"Enterprise-grade security and controls. Includes Atlassian Guard Standard and 24/7 Admin support.","contactSales":false}],"summary":"From $5/user/mo (annually). Free tier.","currency":"USD","freeTier":true,"sourceUrl":"https://trello.com/pricing","retrievedAt":"2026-08-13T16:51:37.438Z","startingPrice":{"amount":5,"period":"month","currency":"USD"},"billingPeriods":["month","year"]}` |
| pricing.free_tier | yes | yes |
| pricing.model | freemium | freemium |
| pricing.price_level | low | low |
| pricing.transparent | no | yes |
| release.cadence_days | - | 30 |
| reliability.status_page | yes | yes |
| security.disclosure_policy | yes | yes |
| security.gdpr | - | yes |
| security.hipaa | yes | - |
| security.iso27001 | - | yes |
| security.soc2 | - | yes |

## Capabilities (Project Management Software)

| Capability | Smartsheet | Trello |
|---|:--:|:--:|
| **Core** |  |  |
| Tasks & subtasks | ✓ | ✓ |
| Board / list / timeline views | Board + Gantt + calendar | Board + Gantt + calendar |
| **Planning** |  |  |
| Gantt / timeline | ✓ | ✓ |
| Task dependencies | ✓ | - |
| Time tracking | - | - |
| **Automation** |  |  |
| Automation / rules | ✓ | ✓ |
| **Flexibility** |  |  |
| Custom fields | - | ✓ |
| **Collaboration** |  |  |
| Docs / wiki | ✗ | - |
| Guest / client access | ✓ | ✓ |
| **Insight** |  |  |
| Dashboards & reporting | ✓ | ✓ |
| **Extensibility** |  |  |
| Public API | ✓ | - |

*Source: vioscaleAI. Generated 2026-10-16T19:28:37.366Z. "-" = undocumented, not absent.*